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E-WRITE’s Before-You-Send Checklist
E-WRITE’s Before-You-Send Checklist
Does your e-mail pass the “blush test”?
Use the
Before-You-Send Checklist to keep yourself
from sending
embarrassing e-mail messages.
ADDRESS
_____ The right address?
_____ Addressed to the right person/people? (Only those who “need to know”)
TONE
_____ Is the tone appropriate? Professional? Informal? Formal? Polite? Angry?
MAIN MESSAGE
_____ Does the subject line preview the content of the message?
_____ Does the subject line represent the current content of the message?
_____ Does the main point of your message appear in the first paragraph? On the first screen?
FORMAT
_____ Short paragraphs?
_____ Is white space used to group ideas?
_____ Can information be presented in vertical lists, using dashes or numbers?
FINAL CHECK
_____ Initial caps and end-of-sentence punctuation?
_____ Spell-checked and proofread?
_____ Are promised attachments attached and explained?
_____ Would the message make you blush if it were forwarded to someone else?
ADDRESS
_____ The right address?
_____ Addressed to the right person/people? (Only those who “need to know”)
TONE
_____ Is the tone appropriate? Professional? Informal? Formal? Polite? Angry?
MAIN MESSAGE
_____ Does the subject line preview the content of the message?
_____ Does the subject line represent the current content of the message?
_____ Does the main point of your message appear in the first paragraph? On the first screen?
FORMAT
_____ Short paragraphs?
_____ Is white space used to group ideas?
_____ Can information be presented in vertical lists, using dashes or numbers?
FINAL CHECK
_____ Initial caps and end-of-sentence punctuation?
_____ Spell-checked and proofread?
_____ Are promised attachments attached and explained?
_____ Would the message make you blush if it were forwarded to someone else?